Team Leader Forms

TEAM LEADER - First  register your team on the North Central Jurisdiction website.This allows us to include your team in our reporting to the General Board of Global Ministries at the end of the year. 

General Guidelines Team Leaders

VIM Guidelines: The West Ohio Conference of the United Methodist Church strongly encourages everyone planning a mission team to adhere to these guidelines. 


Important Downloads for VIM Teams traveling to Mexico:

Financial Forms

If you are using the West Ohio Conference as the fiduciary agent for your VIM team, the forms below should be used. If requests for payment are received by noon on Wednesday, checks are cut on Thursday and mailed on Friday.

Please send all requests to dstickley [at] (subject: VIM) (Dee Stickley-Miner), 32 Wesley Blvd, Worthington OH 43085;  West Ohio liability insurance is extended to all teams who use the conference as the fiduciary agent. Insurance for rental vehicles will also be included under the West Ohio policy as long as they remain within the United States.

The voucher is used to pay a vendor directly. An invoice or receipt is required.

Receiptless Voucher
This is used to request your cash advance. Please provide a description in the area provided. Upon your return home, you will be required to submit a detailed report of expenses with receipts. When submitting your cash advance request, you must also complete a W9. IRS regulations require West Ohio to have the W9 on file prior to the cash advance being released. Should the report not be submitted to West Ohio, the cash advance will be considered taxable income per IRS regulations.

Reimbursement Form  Use this form when you need to reimburse anyone for expenses. Receipts are required.

Deposit Form use this form to send with checks you receive to deposit for registration fees and donations for a specific mission trip. 

Telling the Story of Your Team's Mission

People are inspired by the mission you and your team do.  Take the time to write a story sharing why your mission was important to the people you served and to team members.  Include a powerful picture. After hearing about the power of your team's mission, others will be encouraged to respond to God's calling, too!

Please submit stories and photos from your team's mission to Mariellyn Grace at mgrace [at]

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