Conference Archivist Position at Ohio Wesleyan

The Archives of Ohio United Methodism (AOUM) is seeking a professional archivist for a 30 hour/week position (full benefits with the possibility of a 4-day work week).  The collection consists of books, manuscripts, pamphlets, periodicals, artifacts, and other materials organized to encourage the study of the history of United Methodism in Ohio. The Archives is housed at Beeghly Library, Ohio Wesleyan University and is jointly sponsored and supported by the University and the East and West Ohio Conferences of The United Methodist Church.

Reporting primarily to the Director of Libraries, the archivist is responsible for all aspects of the AOUM which includes setting local policies, procedures, overseeing acquisitions, processing, description, preservation, access, and promotion of collections in all formats. In addition to collection development and management, this position requires a large amount of reference work as well as training and advising multiple groups on archival best practices and strategies.

General Responsibilities


  • Provides reference services for United Methodist historians, committees, pastors, conference and district personnel, OWU community, and United Methodist scholars.
  • Works closely with Curator of OWU Historical Collection on inquiries that involve both OWU and United Methodism.
  • Regularly staffs the Reading Room Desk and coordinates, in collaboration with OWU staff, upkeep of physical space.
  • Fills in for OWU Historical Collection Curator on occasion for basic inquires.


Provides archival training and education on the following topics to local church historians, conference and district groups, and OWU staff (including student workers) when applicable:           

  • Collection development, maintenance, processing, preservation, and retention
  • Finding aid creation
  • Basic church history including predecessor denominations
  • Basic digitization issues and practices

Collection Development and Management

  • Sets local policies and procedures in consultation with appropriate conference and university staff.
  • Oversees acquisitions, processing, description, preservation, access, and promotion of collections in all formats.
  • Maximizes collection discovery and improves access by researching and or implementing appropriate technological and metadata strategies.
  • Maintains skills and knowledge of archival standards and best practices including those set by the Commission on Archives and History.

Other Duties

  • Serves as a member on relevant United Methodist committees and occasional university committees and groups.
  • Participates in outreach and relationship building opportunities as able, e.g. public talks.
  • Exhibit creation.
  • Provides tours of the archives and other special collections space in the absence of the OWU Historical Curator or Special Collections Librarian.
  • Provides select genealogy research assistance.
  • Other duties as assigned.

Required Qualifications

  • ALA accredited master’s degree in library and information science program.
  • Specialization in archives administration, archival certification or equivalent amount of education and experience.
  • Experience working in a college or university archives or special collections, including providing reference services to the public.
  • Knowledge of descriptive and metadata standards, especially EAD, DAC, MARC, AACR2, and RDA as well as controlled vocabularies (LCSH) as they relate to archival collections.
  • Experience creating and maintaining finding aids.
  • Knowledge of basic preservation techniques for documents and artifacts in print and digital formats.
  • Familiarity of current and emerging standards and best practices for conversion of document and media assets into digital form.
  • Excellent interpersonal and communication skills (written & oral).
  • Ability to work independently and collaboratively.
  • Strong attention to detail.
  • Ability to adapt to changing priorities.
  • Ability to move and/or lift up to 40 lbs.

Preferred Qualifications

  • Knowledge of United Methodist history and polity
  • Understanding of copyright issues in archives
  • Experience with LibGuides or other web design skills

Completed Applications Will Include

  1. Letter of interest (cover letter)
  2. Resume or Curriculum Vitae
  3. The names, titles and contact information for three professional references.

Please email application materials to: jobs [at]

Application review will begin immediately and will continue until position is filled.