Benefits and HR Specialist

The West Ohio Conference is seeking a full time individual to be the Benefits and HR Specialist.  This is a critical position within the office of the Treasurer. This position will
assist clergy and staff with the administration of all benefit plans and assist the Director of Benefits and HR with full employee life cycle HR support.

Hired By: Director of Benefits and HR
Reports To: Director of Benefits and HR
Supervises: None
Evaluated: Quarterly Check In
FLSA: Exempt
Schedule: This is a full-time, 40 hours per week position with normal working hours 8:00 a.m. to 5:00 p.m. Monday through Friday. 32 Telework program available after 4 months.


Spiritual Requirements:

  1. Professes Jesus Christ as Lord and Savior.
  2. Active faith within a Christian faith community with significant knowledge of United Methodist beliefs, practices, and organizational structure.
  3. Commitment to personal spiritual growth through regular study of scripture and prayer.
  4. Considers this position a ministry calling, not simply a job.
  5. Demonstrates the fruit of the Spirit as a byproduct of a growing faith.


Professional Responsibilities (Essential):

Benefits Administration

  1. Administer various employee benefits programs, such as group health, dental and vision,accident and disability, life insurance, retirement, and wellness.
  2. Assist Director of Benefits and HR in facilitating successful benefit orientations and openenrollments.
  3. Maintain employee benefits systems and ensure changes are entered accurately and timely.
  4. Assist employees with the escalation of claims using appropriate resources.
  5. Assist Director of Benefits and HR in obtaining information for the renewal process of health, life, and retirement plans.
  6. Prepare and set up meetings designed to help employees obtain information and understand benefits and other related incentive programs. Ensure distribution of required employee notices.
  7. Prepare and maintain new enrollment, billing, and retirement logs.
  8. Work closely with AR, AP, and payroll to ensure that levels of coverage for all employees on benefits plan is accurate.
  9. Prepare and send death notifications while providing support for widows or widowers.
  10. Facilitate the payments of baby stipends, retiree moving expenses, wellness stipends, and health insurance stipends.
  11. Answer a large volume of telephone inquiries. Acknowledge benefit questions, research specific issues, and respond verbally or in writing as necessary.
  12. Assists in the maintenance and content creation for the wellness webpages.


Human Resources

  1. Maintain and update organizational charts and other requested reports as needed.
  2. Provide verification of employment.
  3. Conducts reference checks.
  4. May assist with the scheduling and participation of interviews.
  5. Coordinates the postings of open positions.
  6. May help in the onboarding and offboarding of WOC employees.
  7. Update website with necessary information in a timely fashion.
  8. Coordinate and complete special projects as necessary.
  9. Attend seminars, conferences, and other applicable training.
  10. Other duties as assigned.


Professional Competencies

  1. Self-Starter: Ability to take initiative, work independently, and hold oneself accountable.
  2. Organized and Deadline-Oriented: Ability to perform the essential functions of the job in a regular and predictable manner, manage multiple projects with converging deadlines while maintaining a positive, can-do attitude.
  3. Resourceful: Aptitude for finding creative and effective means for meeting goals.
  4. Creative: Ability to develop original ideas.
  5. Problem-Solver: Capable of finding solutions to challenges and obstacles.
  6. Flexible: Willingness to adjust schedules and priorities as necessary and to report to work immediately and remain for extended periods when needed.
  7. Team Player: Ability to work effectively with others, both inside and outside the Conference.
  8. Lifelong Learner: Initiative to learn new skills, techniques, and ways to accomplish projects and goals.
  9. Coachable: Willingness to take direction, receive suggestions, and to be challenged.
  10. Trustworthy: Commitment to abide by a strict code of confidentiality.
  11. Professional: Positively represents the Conference in word, deed, and appearance.


Education and Experience

  1. Associates degree in Business, HR or Finance required, Bachelor’s degree preferred
  2. Society for Human Resource Management (SHRM) certification preferred
  3. 3 or more years of relevant experience required
  4. Ability to conduct sound research
  5. Proficient with Microsoft Office Suite
  6. Effective communicator both verbally and in writing
  7. Knowledge of employee benefits and applicable HR laws
  8. Meticulous attention to detail
  9. Excellent organizational and time management skills
  10. Intermediate or higher level of Excel


Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.


Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands and fingers, handle or feel; and reach with hands and arms. This position requires the ability to occasionally lift office products and supplies, up to 20 pounds.

Travel: Currently, minimal travel is required. Annual or bi-annual overnight trips may be required.

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